REGULAR MEETING

August 28, 1961

The regular meeting of City Council was held Monday, June 12, 1961 at 7:30 P.M. with Mayor Haman presiding. Councilmen present were Messrs Carroll, Davis, Fromm, Hayes, Thompson, Turner and Zartman.

Invocation was said by Rev. Best of the Lutheran Church.

MINUTES

On motion of Mr. Thompson, seconded by Mr. Hayes, it was decided to dispense with the reading of the minutes of the meeting of August 14, 1961.

C. & W. HEARING

C. & W. Auto Parts Co., Inc. has requested permission to erect a warehouse at the rear of their present location at 119-121 West Division Street. The request was duly advertised for hearing at this meeting. No interested persons appeared either for or against the petition. On motion of Mr. Zartman, seconded by Mr. Thompson, permission was granted to C. & W. Auto parts Co., inc. to erect a 20' x 48', single story warehouse at the rear of their present building at 119-121 West Division Street. The request was granted as a variance in zoning regulations, not as an act to re-zone the property.

REVIEW OF MR. ZARTMAN’S STATEMENT ON PLANNING

The letter which Mr. Zartman presented at the previous meeting was reviewed and discussed. On motion of Mr. Zartman, seconded by Mr. Carroll, the Planning Commission was requested to prepare an itemized statement of all the money spent for planning since the beginning of the planning project. On a show of hands the motion was defeated 4-3. On motion of Mr. Carroll, seconded by Mr. Davis, it was decided to table the letter until the next meeting of Council when the Solicitor will be present to give an opinion on the various questions.

RAYMOND & MAY CONTRACT

A contract for the employment of Raymond & May Associates for the year beginning July 1, 1961 was presented for the approval of Council. Mr. Fromm outlined the work completed so far under the previous contract and stated that the three phases of that contract have been completed. He also gave a brief description of the work which will be undertaken under this new contract. On motion of Mr. Thompson, seconded by Mr. Fromm, the contract was approved.

RESOLUTION TO AMEND THE ORIGINAL CONTRACT WITH RAYMOND & MAY ASSOCIATES

Mr. Lamb presented a resolution to Council which would amend the original contract with Raymond & May Associates to include the preparation of a scale model of the Renewal area at a cost of approximately $5,000. On motion of Mr. Carroll, seconded by Mr. Davis, Council adopted the resolution with a vote of 5-2. A copy of the resolution is attached hereto and made a part of these minutes.

APPEAL FOR ANNEXATION

A letter from Walker L. and Edith R. Mifflin requesting that approximately three acres of land owned by them be annexed to the City was read to Council. Twelve acres of the fifteen acre parcel are already within the City limits. On motion of Mr. Thompson, seconded by Mr. Hayes, to hold the necessary election on September 30, 1961 and to advertise same according to the provisions of the Charter.

ANNEXATION COMMITTEE

Mayor Haman announced that a committee was to be appointed to consider an orderly plan of annexation. He directed this committee to make use of a cost schedule which is now in the hands of the City Engineer and to consult with the City Engineer, City Manager and City Treasurer in the course of its work. The Mayor requested that this committee report and make recommendations to Council as it determines the various areas to be annexed. The Planning Commission will constitute this committee.

TAX DISCOUNTS FOR RESIDENTS OF ANNEXED AREA

Mr. Carroll pointed out that since the court ruling on the annexation of the area South of Dover came after the discount period for 1961 taxes he felt that the residents of this area were still entitled to the discount. Arguments were heard on both sides of the question but no action was taken.

ASSISTANT CITY MANAGER

City Manager Ward requested the authorization of Council to hire an assistant. It was decided that since the City Manager is authorized by the Charter to hire any employees that he deems necessary, no further action by Council was needed in this case. However, the members of Council made it clear that whatever action taken by Mr. Ward had their approval. Mr. Fromm pointed out that since Mr. Ward had decided to retain the position of City Manager, the committee appointed to hire his successor was no longer necessary. He turned the records of the committee over to the Mayor, thereby dissolving the committee.

Council adjourned at 9:00 P.M.

D. M. Rowell

Acting City Clerk

All ordinances, resolutions and orders adopted by City Council at its meeting of August 28, 1961 are hereby approved.

                                                                                                                                                            

August 31, 1961                                                                                  W. Edward Haman

                                                                                                                            Mayor