REGULAR COUNCIL MEETING
The Regular Council Meeting was held on June 28, 1993 at 7:30 p.m. with Council President Christiansen presiding. Members present were Councilmen Lambert, Tudor, Leary, Pitts, Malone, Hutchison, Salters and Hare.
Council staff members present were Chief Smith, Mr. Lucas, Ms. Swain, Mr. DePrima, Fire Chief Baker, Mrs. Boaman and Mr. Rodriguez.
The invocation was given by Councilman Salters, followed by the Pledge of Allegiance.
AGENDA ADDITIONS/DELETIONS
Mr. Salters moved that item #8 (Proposed Rate Increase - Electric) be moved to be considered as item #4E.
Mr. Salters moved for acceptance of the agenda as amended, seconded by Mr. Hutchison and unanimously carried.
ADOPTION OF MINUTES - REGULAR COUNCIL MEETING OF JUNE 14, 1993
The Minutes of the Regular Council Meeting of June 14, 1993 were unanimously approved by motion of Mr. Hutchison, seconded by Mr. Hare and bore the written approval of Mayor Knopf.
LEGISLATIVE AND FINANCE COMMITTEE
The Legislative and Finance Committee met on June 15, 1993 with Chairman Salters presiding.
Mr. Salters requested that the recommendations contained in the Legislative and Finance Committee Report be approved under the consent agenda format. The motion was seconded by Mr. Hare and unanimously carried.
Status of Development Moratorium - A one year development moratorium on White Oak Road expired on June 8, 1993. The committee recommended that staff investigate the possibility of instituting a selective moratorium for a report back to the committee.
Proposed Ordinance Amendments - Civilian Pension Plan - Committee tabled action on proposed ordinance amendments to the Civilian Pension Plan to allow staff to investigate the vesting requirement of ERISA.
Proposed Amendment to Section 19-6 of Dover Code - Permission to Use Sidewalk Right-of-Way - Committee recommended that the current ordinance be amended to allow the City Manager to grant permission for use of the sidewalk right-of-way. (The first reading of the ordinance will take place during the latter part of the meeting.)
Mr. Salters moved for acceptance of the Legislative and Finance Committee Report, seconded by Mr. Leary and unanimously carried.
PARKS AND RECREATION COMMITTEE REPORT
The Parks and Recreation Committee met on June 15, 1993 with Chairman Pitts presiding.
Westover Village Phase I & II - Parkland Requirement
Members considered accepting 12.61 acres of private open space from Westover Village Phases I & II to meet the 10% land donation requirement under Article VI, Section F-2 of the Subdivision Regulations. Westover Village Phase I & II consists of 46.83 acres of land.
The Planning Commission recommended acceptance of the 12.61 acres of private open space for Westover Village Phases I & II. If this recommendation is approved, it will amend Council's action of February 8, 1993 whereby Westover Village developers were required to pay $44,050 toward the parkland fund for Phase I. The project's Stormwater Management Plans have been altered; therefore, the land previously needed for stormwater detention basins can now be used for common open space.
The committee recommended acceptance of the 12.61 acres of private open space from Westover Village Phases I & II to meet the parkland requirement.
Mr. Pitts moved for approval of the committee's recommendation, seconded by Mr. Hare and carried by a unanimous roll call vote.
Mr. Pitts moved for acceptance of the Parks and Recreation Committee Report, seconded by Mr. Leary and unanimously carried.
UTILITY COMMITTEE REPORT
The Utility Committee met on June 15, 1993 with Chairman Lambert presiding.
Request for Annexation - Acorn Lane - Pedro and Christina Sanchez
Members considered a request for annexation of property located at Lot #7 Acorn Lane, consisting of 0.3903 acres, owned by Pedro and Christina L. Sanchez. The applicants wish to build a new single family home and to have access to the City's water and sewer system. The City Planner recommended approval of the annexation request, with a zoning classification of R-10 (Single Family Residence).
The committee took no further action on the matter since the annexation referendum has already been set for July 15, 1993.
Millcreek - Phase II - Acceptance of Streets and Utilities
The developer of Millcreek has requested that the streets and utilities of Phase II be accepted for maintenance and ownership by the City. City staff inspected the improvements and provided the developer with a list of repairs to be made to meet City standards. All repairs have been completed. A one-year maintenance agreement and bond and a release of liabilities have all been submitted.
The committee recommended acceptance of the dedication of Millcreek, Phase II.
Mr. Lambert moved for approval of the committee's recommendation, seconded by Mr. Hutchison and carried by a unanimous roll call vote.
Bid - 1993/94 Fuel Oil Supply
Bids were solicited for the supply of #6 fuel oil, with nine (9) proposals received. Amerada Hess bid in accordance with the City's stipulations and is the lowest price from a qualifying bidder. Their offer is for a high quality oil with a guaranteed sulfur content of no higher than 1.0% and a heating value of 151,000 BTU's per gallon. A discount of 62 cents per barrel is offered and freight cost is 60 cents per barrel. The bid was $17.33 per barrel (42 gallons), which is a cost per gallon of $0.4126. The bid is based on the heat content of the fuel offered, which is $2.73 per one million British thermal units.
The committee recommended the fuel oil supply contract for 1993/94 be awarded to Amerada Hess with a cost of $2.73 per one million British thermal units.
Mr. Lambert moved for approval of the committee's recommendation, seconded by Mr. Hutchison and carried by a unanimous roll call vote.
Bid - Electric Stock Materials
The City has been purchasing electric stock material through a blanket bid process since 1989. It has proven to be very cost effective since vendors will guarantee their bid price for materials during the entire fiscal year. Staff estimates the amount of individual stock items that will be utilized by the Electric Department during the year and requests bids for a per unit cost.
Staff has evaluated the bids and recommended that purchases be made with the following vendors for the period of July 1, 1993 through June 30, 1994, at the estimated costs specified:
ITEMS COMPANY AMOUNT
Bolts, fuses, guy wire, A.J.P. Sales $271,394.25
hot sticks, Omni Rupter
switches, switch gears,
pole transformers, wire.
Amprobe, cold shrink all Graybar Electric 45,666.70
sizes, galvanized elbows,
luminaries, flexible conduit.
Street light arms, connectors, Hesco, Inc. 162,597.12
pole transformers.
Bolts, cross arms, cutouts, Rigby Supply 94,169.75
fuse links, insulators,
luminaries, wire.
Arresters, bolts, pole Valley Power 34,207.96
transformers, wire.
Anchors, auto splices, bolts, Wesco 561,558.73
bolt cutters, cable cutters,
conduit PVC & galvanized,
deadend shoes, elbows, enclosures,
H-Taps, insulators, luminaries,
primary pedestals, street light
anchors, terminator kits, tree
guard, wedge clamps, primary wire,
secondary wire.
The committee recommended acceptance of the above bids for electric stock material.
Mr. Lambert moved for approval of the committee's recommendation, seconded by Mr. Salters and carried by a unanimous roll call vote.
Mr. Lambert moved for acceptance of the Utility Committee Report, seconded by Mr. Leary and unanimously carried.
PROPOSED ELECTRIC RATE INCREASE
The 1993/94 budget contains a proposed one cent electric rate increase. Ms. Swain explained that the proposed increase is based upon a projection that is felt will be in line with the study being conducted by R.W. Beck. It is recommended that the rate increase become effective with all billings billed on or after July 1, 1993.
Mr. Lambert stated that this is a very important decision with a far reaching impact on our customers. He felt it important that the estimated rate increase be accurate. Mr. Lambert reminded Council that the City recently contracted with R.W. Beck, at a fee of $46,000, to perform a rate classification study. Although he feels that the one cent rate increase will be accurate, he felt it important to wait until the rate study results have been submitted by R.W. Beck.
Responding to Mr. Salters, Ms. Swain stated that there is a possibility that delaying the rate increase could result in the need for a higher rate increase at a later date.
Mr. Lambert moved that the current electric rates be maintained for 30 days, to allow an opportunity to receive and review the rate study from R.W. Beck prior to amending the rates. The motion was seconded by Mr. Hare and carried by a unanimous roll call vote.
MONTHLY REPORTS - MAY
By motion of Mr. Hare, seconded by Mr. Lambert, the following May reports were unanimously accepted by consent agenda:
Chief of Police Report
Building Inspector and Fire Marshal Report
City Assessor Report
City Alderman Report
J.P. Court #7 Report
City Manager Report
General Fund, Cash Receipts & Budget Report
Water/Sewer Fund, Revenue & Budget Report
Electric Revenue Fund, Revenue & Budget Report
Improvement and Extension Fund, Cash Receipts & Budget Report
Internal Service Fund, Revenue & Budget Report
Mr. Salters complimented the Acting City Manager on the new format for the City Manager's Report and commended the Police Department for their increase in arrests.
FIRST READING - PROPOSED ORDINANCE
Mr. Hutchison moved to waive the reading of the proposed ordinance before Council, seconded by Mr. Salters and unanimously carried. Council President Christiansen reminded the public that copies of the proposed ordinance are available at the entrance of the Council Chambers or can be obtained from the City Clerk's Office. Final action by Council on the proposed ordinance will take place during the Council Meeting of July 12, 1993.
Mr. Hutchison moved for acknowledgement of the first reading of the following proposed ordinance, by title only, seconded by Mr. Salters and unanimously carried:
SEC. 19-6 DUTY OF TENANTS OR OWNERS TO KEEP SIDEWALKS CLEAR
FINAL READING - PROPOSED ORDINANCES
The First Reading of the following proposed ordinances was accomplished during the Council Meeting of June 14, 1993.
Section 2-87(a) - Members - Safety Advisory Committee
Mr. Salters moved that the final reading of the proposed ordinance be acknowledged by title only, seconded by Mr. Hare and unanimously carried.
Mr. Salters moved for adoption of the following ordinance, seconded by Mr. Hare carried by a unanimous roll call vote:
BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET:
That the Dover Code be amended by deleting Section 2-87, paragraph (a) in its entirety and inserting the following:
Sec. 2-87. Members.
(a)The Safety Advisory Committee shall be composed of four (4) members appointed by the Council President subject to confirmation of a voting majority of the City Council with any nominee not entitled to vote. Three (3) of the members shall be elected City officials. The members of the committee shall serve one-year terms unless sooner removed.
ADOPTED: June 28, 1993
1993/94 Proposed Budget Ordinances
Mr. Salters moved that the final reading of the proposed budget ordinances be acknowledged by title only, seconded by Mr. Leary and unanimously carried.
Mr. Salters moved for adoption of the following ordinances, seconded by Mr. Leary and carried by a roll call vote of eight (8) yes, one (1) no (Mr. Hare):
GENERAL FUND
CASH RECEIPTS AND BUDGET FOR 1993/94
BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET:
1. The amount hereinafter named aggregating Twelve Million One Hundred Thirty One Thousand, Sixty Dollars ($12,131,060) or so much thereof as may be necessary are hereby appropriated from current revenues and other funds for the use by the several departments of the Municipal Government for the fiscal year beginning July 1, 1993, and ending June 30, 1994:
Cash Receipt Estimates
1992/93 1993/94
Revised
Items
Beginning Balance $ 537,808 $ 309,360
Fines and Police Revenue 479,000 485,980
Franchise Fees 185,430 200,000
Interest Trans & Earnings 105,327 100,000
Library Revenues 49,052 50,000
Business Licenses 595,000 630,000
Permits and Other Licenses 392,150 414,000
Miscellaneous Charges 30,555 45,000
Police Extra Duty 110,178 110,178
Property Taxes 4,713,125 4,993,084
Recreation Revenue 63,550 69,900
Senior Surrey Fees 18,000 28,000
Grants:
Municipal Street Aid 406,116 407,586
Transportation 145,000 145,000
Police Related 146,823 186,960
Historic Preservation 11,380 0
Metropolitan Planning Org 0 12,000
Storer Cable Grant 0 10,000
Transfer Tax 550,000 590,000
Trash Fees 29,895 31,776
Transfer from Electric 3,121,515 3,184,000
Transfer from Water/Wastewater 146,514 155,000
Fund Total $11,836,418$12,157,824
GENERAL FUND CONTINUED
CASH RECEIPTS AND BUDGET FOR 1993/94
Expense Summary
1992/93 1993/94
Revised
Department:
Assessor $ 112,132 $ 100,575
Fire 387,863 459,850
Community Services 134,087 143,704
Library 568,914 585,385
Recreation 231,608 263,572
Fire Marshal 47,138 50,962
Health Inspections 33,032 36,057
Planning 93,808 93,504
Public Inspections 335,125 358,264
Police Other 516,993 610,005
Police Civilian 473,533 522,146
Police Law Enforcement 3,883,445 4,130,405
Police Extra Duty 110,178 106,813
Sanitation 1,430,767 1,490,218
Senior Surrey 250,161 209,873
Allocated Expenses:
City Clerk 65,823 76,061
Mayor and Council 34,212 33,880
Grounds 360,968 381,199
Streets 358,137 374,023
City Manager 226,034 255,690
Human Resources 56,116 85,257
Information Systems 121,667 218,027
Finance 108,142 110,792
Public Works - Administration 56,518 60,416
Building Maintenance 123,427 140,532
Public Works - Engineering 86,866 95,559
Support Services