REGULAR COUNCIL MEETING
The Regular Council Meeting was held on September 12, 2005 at 7:30 p.m. with Council President Williams presiding. Council members present were Mr. Carey, Mr. Sadusky, Mr. Slavin, Mr. Ritter, Mr. Hogan, Mr. Salters, and Mr. Ruane. Mr. Pitts was absent.
Council staff members present were Police Chief Horvath, Ms. Russell, Mrs. Mitchell, Mr. DePrima, City Solicitor Rodriguez, Mrs. Green, and Mayor Speed.
OPEN FORUM
The Open Forum was held at 7:15 p.m., prior to commencement of the Official Council Meeting. Council President Williams declared the Open Forum in session and reminded those present that Council is not in official session and cannot take formal action.
Mr. Richard Schneider, Newark, Delaware, stated Kent County Levy Court recently passed a Resolution opposing the capping of the toxic waste at the duPont Edgemoor site. He noted that, due to public concern, the duPont Company has finally proposed to spend money to clean up their highly toxic production to reduce the toxins. Mr. Schneider stated that the Environmental Protection Agency (EPA) has rated the Edgemoor site the number one toxic producing plant in the United States. He also advised members that the duPont Company was recently found liable for damages related to their DeLisle, Mississippi plant. Mr. Schneider stated that his goal was to inform the people about the toxic problems at the plant, clean up the toxic waste that has been produced, and to make duPont clean up the process so they do not produce the toxins.
The invocation was given by Chaplain Dixon, followed by the Pledge of Allegiance.
AGENDA ADDITIONS/DELETIONS
Mr. Carey moved for approval of the agenda as presented, seconded by Mr. Salters and unanimously carried.
Mr. Ritter requested that item #9, Confirmation of Anthony DePrima as Acting Director of Planning and Inspections, and item #10, Appointment of Search Committee for Director of Planning and Inspections, be removed from the consent agenda.
Mr. Carey moved for approval of the consent agenda as amended, seconded by Mr. Salters and carried by a unanimous roll call vote (Mr. Pitts absent).
ADOPTION OF MINUTES - REGULAR COUNCIL MEETING OF AUGUST 22, 2005
The Minutes of the Regular Council Meeting of August 22, 2005 were unanimously approved by motion of Mr. Carey, seconded by Mr. Salters and bore the written approval of Mayor Speed.
CERTIFICATE OF RECOGNITION - FLEISCHER'S BAKERY
The following Certificate of Recognition was read into the record by Mayor Speed:
WHEREAS, after World War II Mr. and Mrs. Fleischer opened their first bakery in Rehoboth then moved to Dover in 1956; and
WHEREAS, Fleischer’s Bakery has been a trusted and dependable business on Governor’s Avenue in downtown Dover for nearly 50 years; and
WHEREAS, since the untimely passing of Mr. Fleischer in 1970, Mrs. Fleischer and her daughters have spent countless hours keeping the family run business open; and
WHEREAS, the Fleischer’s commitment to provide delicious, quality baked goods to the citizens of Dover has made Fleischer’s Bakery a landmark in our community; and,
WHEREAS, it is deemed an honor and a privilege to present this Certificate of Recognition to Fleischer’s Bakery The City of Dover acknowledges the tremendous contribution the Fleischer Family has made to our community and extends best wishes on all of your future endeavors.
Mayor Speed presented Mrs. Fleischer with the Certificate of Recognition and thanked her for all that she has done for the downtown area and the City of Dover. Mrs. Fleischer thanked members for the recognition and credited her husband with starting the bakery, which has been their family’s “home” for many wonderful years.
UTILITY COMMITTEE REPORT - AUGUST 22, 2005
The Utility Committee met on August 22, 2005, with Chairman Carey presiding.
Cooperative Agreement with Delaware Solid Waste Authority (DSWA) for Voluntary Curbside Recycling
In September 2005, the Delaware Solid Waste Authority (DSWA) will begin offering voluntary curbside recycling in Kent County. This is an expansion of the program that has been active in New Castle County for over a year. In New Castle County there are 4,316 customers using this service, with the average customer recycling 26 lbs. per week. Customers pay $6 per month for the service unless they are served by a waste hauler who partners with the DSWA and offers a discount.
Members were provided a letter dated June 13, 2005 from the DSWA requesting that the City of Dover enter into a partnership similar to the partnerships that DSWA has with private haulers in New Castle County. In this proposal, the City of Dover would act as the enrolling and billing agent for the program and, in exchange, the DSWA would reduce the household charge from $6 to $4. The DSWA would run the program, including providing recycling containers and bags, educational and promotional programs, and weekly pickup. The DSWA recycling pickup days would be the same as our trash pickup.
Mr. DePrima indicated that a curbside recycling program would probably increase recycling usage in Dover because some residents do not participate using the igloos; however, they would pay for curbside recycling because of its convenience. It is also assumed that more people would use the program if the cost was $4 per month rather than $6 per month. The increased recycling usage will reduce the City's landfill costs. In addition to this savings, there would be five (5) fewer trips taken to the landfill, which would reduce gas and truck maintenance costs. It would also save five (5) hours of travel time which allows additional hours of operations in the City. These cost and labor savings would more than make up for the costs involved in enrolling participants and adding the fee to our existing utility bills.
Mr. DePrima advised members that the DSWA is willing to offer a pilot program for one year at $4.00 per month for each customer, with the goal of obtaining 500 customers. If that goal is not achieved, the matter will be re-evaluated. The customers will be notified of any price change and will be provided the opportunity to discontinue the service. Mr. DePrima stated that once approved, the City would be responsible for signing up customers and notifying the DSWA to begin recycling pickup. The assigned pickup days for residents will not change, both household and recycle trash will be managed the same day.
The committee recommended that the City enter into a cooperative agreement with DSWA for a pilot voluntary curbside recycling program with the rates ($4 per month, per household) being in accordance with the letter dated June 13, 2005, with the understanding that the DSWA would have the option to re-evaluate the pricing only after one (1) year if the minimum customer base of 500 is not achieved, and provide the customers the option to opt out if the price for the service increases.
Mr. Carey moved for approval of the committee’s recommendation, by consent agenda, seconded by Mr. Salters and carried by a unanimous roll call vote (Mr. Pitts absent).
Update - Division Street Water Main Upgrade
Mr. Koenig provided members an update on the Division Street Water Main Upgrade, explaining that the initial scoping of the project provided for the work to begin at State Street and continue across U.S. 13 to the rear of Edgehill Shopping Center. There was a 16" main installed in the early 1990's that came in from the Water Treatment Plant. Currently there are two (2) older mains in State Street: the original water system main, installed approximately 1881-1883, which remains in service; and 2) a larger diameter main. Both of these lines are cast iron. Staff has been developing a reasonable alignment that would put the new water main in an advantageous location for both the State of Delaware and City of Dover and reduces potential impact from vibration, traffic, etc.
Mr. Koenig stated that staff has concluded that with the tightness of the right-of-way and the other utility lines located in the right-of-way, digging work will begin along the southern side, immediately adjacent to the old water line. Once Council approved the time and material contract with George & Lynch, a scoping meeting was held to review the location of the line, estimated construction schedule, and the ability to install the line to be completed before the paving program. All the necessary permits should be obtained by the end of this week to allow construction to proceed.
Mr. Koenig advised members that DelDOT wishes to begin the paving project in this area by mid-September. Therefore, it is imperative that the City begin this project immediately, which is what staff has been and will continue to work towards.
By consent agenda, Mr. Carey moved for acceptance of the Utility Committee Report, seconded by Mr. Salters and carried by a unanimous roll call vote (Mr. Pitts absent).
SPECIAL PARKS, RECREATION, AND COMMUNITY ENHANCEMENT REPORT - AUGUST 23, 2005
The Parks, Recreation, and Community Enhancement Committee met on August 23, 2005, with Chairman Sadusky presiding.
Presentation - West Side Recreation Center Study
Mr. Zach Carter, Parks and Recreation Director, provided a Power Point presentation of the proposed West Side Recreation Center. Mr. Carter advised members that staff met with various organizations in an effort to inform them of the project and to gain support. He noted that the Greater Dover Committee has been researching quality of life issues, including conducting community focus groups led by trained facilitators. The result of this research identified recreational needs for children and families as one of the greatest priorities for greater Dover.
Mr. Carter stated that Kent County Levy Court has set aside $300,000 for this project; Dover Downs has committed to $100,000; and The Longwood Foundation and The Welfare Foundation have awarded $250,000 and $50,000, respectively; however, those funds are contingent upon the City of Dover raising all the funding necessary to allow the project to proceed as planned by December 31, 2005, at which time, if the contingencies have not been met, the City would need to reapply for the funds.
Mr. Carter advised members that the goal for the project is approximately $2.9 million, with a secured revenue to date of $1.7 million. The $1.3 million gap can be narrowed to $800,000 by downscaling the building, fund-raising through naming rights and a Community Transportation Fund to pave the parking lot.
Staff presented options for the Westside Recreation Center and recommended beginning the design in conjunction with Kent County, reserving $300,000 of the FY05 excess fund balance, evaluating full funding/financing at the mid-year review, further exploring partnerships with Kent County and the Boys and Girls Clubs, and requesting Community Transportation Funds from area legislators.
During the committee meeting, Mr. Ritter suggested placing a non-binding question on the ballot for the April 2006 Municipal Election to determine if residents are in favor of the Westside Recreation Center. He stated that he would like to have the support of the constituents before moving forward. Mr. DePrima responded that this concept was designed with respect to the results of the referendum. He stated that the size and cost have been reduced significantly.
Mr. Ruane recommended that the project be bonded, with the understanding that the City would dedicate the unbudgeted $400,000 “in lieu of tax” money to this project and that the “in lieu of tax” money would be used as a dedicated funding stream for as many years as needed to pay off the bonded indebtedness. Mr. DePrima stated that it was his understanding that the local legislators would like to have a permanent funding source for the County Seats. He noted that he anticipates $600,000 in “pay in lieu” funds this year.
The committee recommended that the City finance $1M through a bond issue and use $500,000 of this years’ “in lieu of tax” money, with the understanding that the bonded indebtedness would be paid for with $500,000 of the annual “in lieu of taxes” for as many years as necessary to pay it off.
Mr. Sadusky moved for approval of the committee’s recommendation. The motion failed for the lack of a second.
Mr. Ruane moved to authorize the City Manager to begin design and construction of the West Side Recreation Center, as proposed, and that the Finance Director be directed to solicit proposals for a $500,000 tax exempt loan, backed by a letter of credit, and that the indebtedness be paid with funds received from the State of Delaware for payment in lieu of taxes and that the Finance Director be directed to transfer the pay in lieu of tax receipts to the Parkland Reserve and to budget accordingly for the Revised FY 06 and FY07 budgets. The motion was seconded by Mr. Sadusky.
Mr. Ritter moved to amend the motion to place the question of the West Side Recreation Center project on the ballot for the next municipal election as a non-binding referendum. The motion to amend failed for the lack of a second.
The motion to authorize the City Manager to begin design and construction of the West Side Recreation Center, as proposed; that the Finance Director be directed to solicit proposals for a $500,000 tax exempt loan, backed by a letter of credit; that the indebtedness be paid with funds received from the State of Delaware for payment in lieu of taxes; and that the Finance Director be directed to transfer the pay in lieu of tax receipts to the Parkland Reserve and to budget accordingly for the Revised FY 06 and FY07 budgets was carried by a roll call vote of six (6) yes, two (2) no (Mr. Ritter and Mr. Slavin), and one (1) absent (Mr. Pitts).
SAFETY ADVISORY AND TRANSPORTATION COMMITTEE REPORT - AUGUST 23, 2005
The Safety Advisory and Transportation Committee met on August 23, 2005, with Chairman Hogan presiding.
Approval of Letter to Secretary Hayward - Delaware Department of Transportation
During their Regular Meeting of July 26, 2005, Mr. Gary Laing, DelDOT Municipal Liaison, advised members that Secretary Hayward sent letters to municipalities, counties, chambers of commerce, etc. regarding DelDOT’s current fiscal situation. He noted that Delaware’s rapid growth, along with construction costs escalating at a rate much higher than the consumer price index and traditional funding sources, has strained the State’s resources. Mr. Laing also advised members that DelDOT has not yet received anticipated federal highway funds, which is typically $125M. The committee recommended that City Council respond to the letter submitted by Secretary Hayward dated July 18, 2005, specifically by going on record acknowledging their financial dilemmas and providing a prioritization list of projects for the City of Dover. It was felt that the South Governors Avenue Improvements would be the City’s major concern at this time and that DelDOT should be encouraged to continue maintenance and repair on those State owned roadways located in the City limits.
Members reviewed a draft letter to Secretary Hayward and recommended that it be amended by inviting Secretary Hayward to attend the next committee meeting rather than a representative of his department.
The committee recommended approval of the letter, as amended. Mr. Hogan advised members that Council had reviewed and approved the letter; therefore, it would be amended and sent without further action by Council.
Briefing on DelDOT Projects - Gary Laing
Due to the absence of Mr. Laing, members were provided a written update on DelDOT projects.
Members requested Mr. DePrima, City Manager, to determine the status of the special appropriation of Bond Bill money for the signalization project and to ascertain the requirements for the Federal funding 20% match.
Review for Endorsements of Projects - Fire Marshal’s Office
The Fire Marshal, Mr. David Truax, stated that he was interested in bringing the following issues forward for review:
Procedure for Adoption of Fire Codes
Currently, the City automatically adopts the National Fire Protection Association Code. Mr. Truax suggested reviewing the Code, especially the sections used frequently by the City, prior to its adoption.
Amendment to the Open Burning Ordinance
The current ordinance is vague and deals primarily with grills on balconies. Mr. Truax would like to amend the ordinance to deal with outdoor fireplaces and commercial grills.
Fines for Hitting Utility Lines
Mr. Truax advised members that approximately once a month, a gas line is hit by a contractor. He noted that Title 16 specifies steps that must be taken prior to digging, such as calling Miss Utility to locate buried lines; however, there is no provision for imposing fines when the proper steps are not taken. Mr. Truax also noted that jurisdiction issues are not addressed in Title 16.
Automatic External Defibulator (AED) Ordinance
Mr. Truax stated that he would like to require places of assembly, both existing and new construction, to have Automatic External Defibulators (AED’s) on the premises in the event that a patron suffers cardiac arrest. He suggested allowing ample time after the ordinance is adopted for businesses to comply.
Sprinkling of Townhouses
Mr. Truax advised members that he would like to require sprinklers in townhouses. He noted that a townhouse fire usually affects the initial unit, as well as the adjoining units. Mr. Truax stated that an ordinance of this nature would help reduce the time and expense related to the Robbins Hose Company’s response to fires.
Mr. Galvin, Director of Planning and Inspections, stated that some developers are considering the installation of sprinklers in townhouses and using that feature as a marketing tool for their properties. Mr. Truax noted that the City of Newark requires the sprinkling of one and two family residences, townhouses, and commercial properties. Mr. Link suggested mandatory hard-wiring of the sprinklers in townhouses.
It was the consensus of members that proposed ordinances could be brought forward for consideration. They requested staff to provide more specific information on the sprinkler issue, such as where sprinklers are currently required, etc.
By consent agenda, Mr. Carey moved for acceptance of the Safety Advisory and Transportation Committee Report, seconded by Mr. Salters and carried by a unanimous roll call vote (Mr. Pitts absent).
SPECIAL TAX APPEALS COMMITTEE REPORT - SEPTEMBER 6, 2005
The Assessment Appeals Committee met on September 6, 2005. Members present were Councilmen Ruane (Chairman), Salters, and Sadusky.
Corrections - Errors in Approved Assessment Register
Members reviewed the proposed corrections resulting from errors in the approved assessment register indicating a total adjustment from $29,174,000 to $21,083,200. These figures include two (2) properties which were tabled pending more information as follows:
205 W. Division Street - Original value $185,300, Proposed value $29,800
122-128 W.Division Street - Original value $176,100, Proposed value $31,000
The committee recommended approval of the Corrections - Errors in Approved Assessment Register for the purpose of incorporating the adjustment into the City’s Tax Rolls.
By consent agenda, Mr. Carey moved for approval of the committee’s recommendation, seconded by Mr. Salters and carried by a unanimous roll call vote (Mr. Pitts absent).
By consent agenda, Mr. Carey moved for acceptance of the Special Tax Appeals Committee Report, seconded by Mr. Salters and carried by a unanimous roll call vote (Mr. Pitts absent).
LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE REPORT - SEPTEMBER 12, 2005
The Legislative, Finance, and Administration Committee met on September 12, 2005, with Chairman Salters presiding.
Evaluation of Bids - Police Station Second Floor Expansion - Server Room HVAC System
During the committee meeting held earlier this evening, members considered Evaluation of Bids for the Police Station Second Floor Expansion - Server Room HVAC System. Members were advised that the Police Department is in the process of completing numerous technology upgrades which have been in the planning and development stages for many years, including an 800 MHz radio system ($557,264), an upgrade to the 911 telephone system (approximately $481,153), and a new statewide CAD system (statewide cost of $2.7 million for seven of nine 911 centers). These projects are fully funded by grants and are valued at over $1 million. In order to provide adequate infrastructure in terms of space and climate control to support these projects, staff proposed a Second Floor Communications Center as a 2007 CIP project, which would provide a server room to meet this need; however, the current HVAC system is not adequate to handle the additional area designated for the new technology systems and a supplemental system is proposed.
Staff was recently notified that the Building Access Control System project (PD0601), which was originally approved in the General Fund for $77,340, will be funded by a grant and are therefore requesting that the money be reallocated to the Second Floor - Communications Center project (PD0603) for a Liebert unit model VH125A-CAE0, HVAC system. The reallocation will allow the Police Department to complete the necessary HVAC work ($62,500). Pricing also includes all control wiring, refrigeration and condensate piping, necessary crane, rigging and supervision, drawing fees, structural and mechanical reviews inspection, all required ductwork (6 return air inlets and 12 supply air outlets), one year warranty from the date of purchase, and a four year limited manufacturer warranty on the refrigeration compressor. The remaining $14,840 of the allocation would be to complete electrical work and fire suppression work originally included in the FY 2007 Second Floor - Communications Center.
Staff is requesting that this purchase be made using the sole vendor justification due to the time constraints associated with providing a climate controlled area by September 2005 month's end, costs savings, and continuity of service. The current HVAC service provider is Service Unlimited of New Castle County, the only vendor staff has found certified by Trane to make repairs at a reasonable rate. Supplementing the existing service contract would be more cost effective than adding another service provider and paying for additional Level 1 service. The Police Department requires a Level 1 service contract which provides 365 day emergency service on a priority basis.
Staff recommended approval of the reallocation of $77,340 from Project PD0601 (Building Access Control System) to Project PD0603 (Second Floor - Communications Center); approval of Service Unlimited of New Castle as a sole source vendor for installing a Liebert HVAC system for $62,500; and approval of the revised CIP sheets.
The committee recommended approval of staff’s recommendation.
Mr. Salters moved for approval of the reallocation of $77,340 from Project PD0601 (Building Access Control System) to Project PD0603 (Second Floor - Communications Center); approval of Service Unlimited of New Castle as a sole source vendor for installing the HVAC system for $62,500; and approval of the revised CIP sheets, as recommended by the committee. The motion was seconded by Mr. Carey and carried by a unanimous roll call vote (Mr. Pitts absent).
Evaluation of Bids - Police Station Second Floor Expansion - Police Station Emergency Power Generator
During the committee meeting held earlier this evening, members considered the Evaluation of Bids - Police Station Second Floor Expansion - Police Station Emergency Power Generator. Members were advised that eEarlier this spring, staff evaluated the Police Station’s electrical circuitry and loads as part of the planning process for the Second Floor Expansion project; more specifically the requirements imposed for the heating and air conditioning (HVAC), as well as the extra power needed to sustain the 911 communications and Motorola radio rooms located within the new server room area. During this review, it was learned that there would be a significant increase in the electrical load that would have to be carried by the emergency generator. As a result, staff reviewed the existing requirements, validated the current requirements powered by the generator and measured the additional requirements imposed by the new additional space on the second floor. The analysis confirmed that the existing generator is insufficient to carry the full load of all the requirements.
Based on the electrical review performed by a City electrician, staff determined that an upgrade in generator models from the 100KW Kohler to a 200KW Kohler generator was necessary and would be more than sufficient to handle the additional planned load imposed by the Second Floor Expansion Project, as well as additional future requirements. This project is the crucial piece in the implementation of the various related radio and computer system projects because this generator provides the backup power to the building during emergency power outages. The 911 dispatch center cannot function properly without power in an emergency situation, so City-wide public safety would be adversely affected if this project is not approved. This project was not included in the City's Capital Investments Program (CIP) because it was not known until May 2005 that the current generator could not support the additional emergency power requirements of the building.
Staff advised members that there is an excess of approximately $50,000 in Weapons of Mass Destruction (WMD) grant funds available that could be redirected for this emergency equipment purchase. In addition, staff is working on securing the balance of the funds from this source for this project. In the event that this funding source is unavailable, other grant funding alternatives would be pursued. Staff is certain that no City funds will be needed for this purchase; however, a slight increase in maintenance and utilities costs is expected.
Staff requested bids based on the following basic specifications for the generator and this project:
Replacing the existing 100KW Kohler natural gas standby generator with a new 200KW Kohler natural gas standby generator and modifying, upgrading, or replacing existing generator support facilities as required.
The contractor, in coordination with the Police Department, will disconnect and remove the existing generator and place the generator on a trailer supplied by the City for use elsewhere in the City.
The contractor will provide a temporary standby generator during the period the existing standby generator is disconnected until the new generator is installed.
Staff requested quotes from three different vendors; however, all proposals are now being reworked to include "Statement of Work" specifications. Therefore, a specific vendor cannot be selected at this time.
Staff recommended, due to time constraints, approval of the project and its implementation and authorization to allow the Police Department to select one of the vendors once the final bids are received, not to exceed $126,182 of grant funding.
The committee recommended approval of staff’s recommendation.
Mr. Salters moved for approval of the project and its implementation and authorization to allow the Police Department to select one of the vendors once the final bids are received, not to exceed $126,182 of grant funding as recommended by the committee. The motion was seconded by Mr. Hogan and carried by a unanimous roll call vote (Mr. Pitts absent).
Mr. Salters moved for acceptance of the Legislative, Finance, and Administration committee’s report, seconded by Mr. Hogan and unanimously carried.
EVALUATION OF BIDS - REQUEST TO PURCHASE - 25 CUBIC YARD SELF CONTAINED LEAF VACUUM
The Department of Public Works is requesting to purchase one (1) 25 Cubic Yard Self Contained Leaf Vacuum through the City's Purchasing Agent. This equipment will be mounted on an existing truck chassis to be used for the leaf collection operation. Bids were received as follows:
Company Location Model Bid Amount
ODB Richmond, VA ODB, Model SCL800SM $28,067.00
Granturk Equipment Co. Bridgeport, PA Giant Vac $24,840.00
Based on a review of the bids, the Department of Public Works is recommending rejection of the low bid and acceptance of the second low bid. The low bid unit does not meet the unit specified in several areas. Staff recommended awarding a purchase order to ODB in the amount of $28,067 for the purchase of one (1) 25 Cubic Yard Self Contained Leaf Vacuum. Staff will prepare a budget amendment to move $67 from another project or purchase to bring this purchase within budget.
Currently, all of the City’s leaf collection equipment is supplied by ODB, and staff's recommendation is based upon the City’s operating history with the ODB leaf vacuum unit, as well as providing continuity of stocking parts for repairs to the unit, availability of purchasing parts for the ODB fleet, continuity in training from the City's Fleet Maintenance staff, and the ability to have outside repairs for the ODB fleet done locally.
Mr. Carey moved to award a purchase order to ODB in the amount of $28,067 for the purchase of one (1) 25 Cubic Yard Self Contained Leaf Vacuum, as recommended by staff. The motion was seconded by Mr. Sadusky and carried by a unanimous roll call vote (Mr. Pitts absent).
EVALUATION OF BIDS - GENERIC SUBDIVISION SIGN FOUNDATIONS
The City of Dover Department of Public Works has overseen the construction of a number of subdivision signs over the past several years. Staff created a generic template for these signs and the associated foundation and brickwork. In July 2005, a bid package was prepared for a multi-year contract to construct signs that are being funded by area legislators. The bid package included four locations for Fiscal Year 2006; however, the bid evaluation is based on the unit price offered by the contractor.
Only one (1) contractor submitted a bid for the work. The sole bidder was Falasco Masonry, Inc. from Camden, Delaware. The unit price bid was $5,470 for Fiscal Year 2006. The bid can be extended into Fiscal Year 2007 and Fiscal Year 2008 by adding a 5% increase to the unit price for material and other associated costs. Staff is requesting approval of the unit price for this work due to the fact that area legislators may fund more than the original four locations, and the expectation is to spend more than $25,000 if additional locations are funded. In addition, exercising the option years would make the value of this contract more than $25,000.
Staff recommended awarding the contract to Falasco Masonry, Inc. to construct generic subdivision sign foundations for a unit price of $5,470 for Fiscal Year 2006 and to authorize staff to exercise the option years for Fiscal 2007 and 2008 for an increase of 5% per year for materials and other associated costs.
Mr. Carey moved for approval of staff’s recommendation, seconded by Mr. Sadusky and carried by a unanimous roll call vote (Mr. Pitts absent).
CONFIRMATION OF ANTHONY DEPRIMA AS ACTING DIRECTOR OF PLANNING AND INSPECTIONS
Due to the absence of a Director of Planning and Inspections, Council President Williams recommended that Mr. DePrima, City Manager, be appointed as Acting Director to oversee the department until a Director is hired.
Mr. Ritter felt that the City Manager should not be required to assume additional responsibilities. He reminded members that during previous similar circumstances, Ms. Melson had served as the Acting Director and that she did an excellent job.
Mr. Ritter moved to appoint Ms. Dawn Melson as Acting City Planner. The motion failed for lack of a second.
Mr. Ruane noted that the City Manager has provided an interim plan for the Planning and Inspections Department and felt that Mr. DePrima has planned appropriately, explaining that the City Manager’s role would be minimal in the everyday activities.
Mr. DePrima advised members that Ms. Melson is doing an excellent job. Due to the fact that she is currently the only planner in the department and will be providing assistance in training a new planner, it would not be reasonable to assign her the interim position as well.
Mr. Hogan moved to confirm Mr. Anthony DePrima as the Acting Planning Director during the interim period until a director is selected. The motion was seconded by Mr. Carey and carried with seven (7) yes, one (1) no (Mr. Ritter), and one (1) absent (Mr. Pitts).
APPOINTMENT OF SEARCH COMMITTEE FOR DIRECTOR OF PLANNING AND INSPECTIONS - COUNCIL PRESIDENT WILLIAMS, COUNCILMEN HOGAN, RUANE, AND SALTERS, AND MAYOR SPEED
With the recent resignation of Mr. Galvin, it is necessary to appoint a Search Committee for the Director of Planning and Inspections. Council President Williams had requested volunteers from members. As a result of the responses received, Council President Williams requested that in addition to herself, the Councilmen Hogan, Ruane, and Salters, and Mayor Speed serve on the Search Committee for the Director of Planning and Inspections.
Mr. Ritter moved to have the top three (3) candidates interviewed by the full council, seconded by Mr. Carey and carried by a unanimous roll call vote (Mr. Pitts absent).
Mr. Hogan moved to approve the appointment of the Search Committee for a Director of Planning and Inspections, seconded by Mr. Sadusky and unanimously carried.
APPOINTMENTS BY MAYOR SPEED
Downtown Dover Development Corporation - Dover Parking Authority Representative - Thomas Smith (To Fill the Unexpired Term of Lyle Demarie) - Term to Expire April 23, 2006
Mayor Speed requested the appointment of Mr. Thomas Smith to the Downtown Dover Development Corporation, as the Dover Parking Authority Representative, to fill the unexpired term of Lyle Demarie (term to expire April 23, 2006).
By consent agenda, Mr. Carey moved for approval of the appointment of Mr. Thomas Smith to the Downtown Dover Development Corporation, as the Dover Parking Authority Representative, as recommended by Mayor Speed. The motion was seconded by Mr. Salters and carried by a unanimous roll call vote (Mr. Pitts absent).
Dover MPO Public Advisory Commission - Reappointment of Prameela Kaza - Two (2) Year Term to Expire July 2007
Mayor Speed requested the reappointment of Ms. Prameela Kaza to the Dover MPO Public Advisory Commission for a two (2) year term to expire July 2007.
By consent agenda, Mr. Carey moved for approval of the reappointment of Ms. Prameela Kaza to the Dover MPO Public Advisory Commission, as recommended by Mayor Speed. The motion was seconded by Mr. Salters and carried by a unanimous roll call vote (Mr. Pitts absent).
COUNCIL MEMBERS COMMENTS
There were no Council Member comments.
Mr. Slavin moved for adjournment, seconded by Mr. Sadusky and unanimously carried.
Meeting Adjourned at 8:03 P.M.
JANICE C. GREEN
CITY CLERK
All orders, ordinances, and resolutions adopted by City Council during their Regular Meeting of September 12, 2005, are hereby approved.
STEPHEN R. SPEED
MAYOR
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